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On a designated night in February of each year, the church shall hold its annual business meeting. All members are expected to attend. It will be conducted by the elders with the assistance of the deacon(s), or the steering committee and appointed members, if necessary. In the case where the church has no elders, the deacons and/or steering committee will conduct the meeting. The budget and church calendar for that year will be presented by one of the church officers, steering committee or an appointed delegate, and be discussed and voted on by the congregation. The elder(s) shall give pastoral reports concerning the past and current year. The deacon(s) or steering committee will present a financial report. The financial report will include an account of the previous year’s expenditures and the budget for the next year. All reports must be voted on by the church to be placed in the church records. An Annual Business Meeting packet (i.e., agenda, calendar, budget, confirmation letters, etc.) shall be prepared by the elder(s) or deacon(s) and/or steering committee and handed out to the members of the church at least two weeks prior to the meeting.